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A newly released survey conducted by the leading provider of event management software asked UK based event managers that which was their preferred tool for managing and planning their events. The commonest tool by far was event keeper with 67% of the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets can be a tried and tested method of managing events – they are able to track budgets, monitor resources and could be an ideal way of creating and managing lists. The main benefit of spreadsheets as a possible event management tool may be the low priced associated with them. Many event managers get access to spreadsheets plus they are a widely accepted document format.

However, there is a lot of drawbacks if event managers decide on spreadsheets for their main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an very efficient technique of managing every one of the areas of an event. It's likely that event managers will probably be using many different spreadsheets, by using a large number of tabs, holding a lot of data. Managing all of this data within spreadsheets might be confusing with an outsider, and time-consuming for many users.

Lost data: Spreadsheets are merely as safe because server/system they sit on. If they are maintained on some type of computer hard disk drive, you will find there's risk that most the data is going to be lost if something transpires with that laptop or computer. Spreadsheets may also be prone to freezing/stalling and unless case manager is accustomed to conserving consistently, there exists a dangerous that data and work will likely be lost.

Trouble keeping data updated: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers that this spreadsheet is different. If event managers please take a copy of the master spreadsheet and work with that, the actual soon becomes obsolete. There are also issues when several event manger needs to get the spreadsheet at the same time. Only 1 editable copy may be opened, causing the others to become 'read only' – treatment of ability to make updates.

Challenging to create reports to determine success: An important a part of event management could be the ability to analyse event success. It is important to have the capacity to know what produces a particular event successful as well as what has to be measured to be able to analyse event performance. Using spreadsheets makes vid difficult job. Although creating graphs and charts may be easy on spreadsheets, the amalgamation and sorting in the data is definitely an extremely complicated and frustrating task. It's very often necessity that when using spreadsheets, the activity of measuring event performance is forgotten or dismissed.

Insufficient management information: Much like the problem in creating reports to analyse performance, there is also a deficiency of management information overall. For companies organising many events a year it is critical to manage to use a clear picture of the events in general; understanding delegate numbers, budgets along with other KPI's across all events can help shape event strategy later on.

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